Nowadays there are several platforms and sites that are used to host small online meetings and events, such as Skype, Meet, Microsoft Teams, among others. For larger events, Zoom and Pathable can be used, which let people join the event by installing the software or through desktops or smart devices, allowing them to simultaneously attend the event. When planning the logistics for a virtual event, we must gather, analyze and test existing platforms to find the most adequate one.
Logistics planning should take into account the design that the event will have. The methodological design of the event will depend on the content and activities that we want to carry out. For this, one has to identify the topic that the audience wants to engage with, how long the participation of the speaker will last, time for questions, videos, music, among others.
It is also important to highlight if participants can work together or individually, so one can consider the technological resources that will be needed, the degree of knowledge of the participants, and the interest regarding the type of areas they want to learn, practice, improve and know.
Lastly, when planning logistics, remember that the entire process is tied to the budget of the event.